Zoom Webinar/Meeting Checklist
  [ a cut-down version of
   http://techno-fandom.org/~hobbit/virtual/training/webinar_meeting_ck.txt ,
   specifically for Boskone 60's operational model ]

Please read:    http://techno-fandom.org/~hobbit/virtual/zoom-recrez.html
  the 1080p recording-resolution share-trick still applies, please USE IT!
Don't worry about captioning, tech backend (host) will handle that
Bookmark this and/or the folder it's in for quick reference


## COHOST instructions

Webinars will be started in the morning by the tech team, and remain open all day.
Attendees will thus be able to see all the "transition sausage" being made.

As a session co-host, you will:
	Start with your Zoom client logged OUT from anything
	Join the session 15 - 20 minutes before go-time, using the normal attendee link
	Rename yourself as "Tech (yourname)" when Zoom asks for email/name
		(email address can be something bogus, we don't see it)
	Message the tech host that you're there and to get promoted/co-hosted
	Raise your Zoom hand to make you easy to find
	[We may provide a day-to-day means to join directly as a panelist; you'll still need to rename]

 Once you're in and co-hosted:
	Panelists will NOT have special join links for early Webinar access
		They should identify themselves, by chat-messaging "panelists"
		Hopefully *they* used a clear enough name too; be discerning
	Promote them to panelists and make sure they are who they say
	Demote any previous-session panelists who have not left on their own
	For each panelist/presenter:
		Check microphone sound
		Check that they can hear and aren't echoing
		Check camera angle and lighting 
	Discuss where after-panel discussions will be (Discord, Zoom-breakout?) if any
	Remind moderator:
		Introduce the panelists
		To ask everyone to put questions in the Q&A (webinar)
		Repeat all questions so everyone (esp. hybrid room) hears it
		Any convention changes that need to be announced
	Open the Q&A and *dismiss* any questions that the prior host didn't
	Note that all of this will be "hot mic" live; watch the snark factor

Just before go-live time:
	Turn off your own camera
	Mute yourself
	Start cloud recording if it's not already running
	View and share up the correct bumper slide for the session
		This must be a FULL 1920 x 1080 image-display app window!
	Wait a few moments, attendee numbers should rise (Attendees side)
	Stop sharing the bumper --> panel is live!
	Take a gallery-mode screen shot, just save it aside somewhere
	Monitor chat and Q&A, take note of average/peak attendance numbers
	If ON-SITE: program-ops person up front should pass Q&A questions to panel moderator

50 min past the hour / 10 min before end:  Chat message panelists 10 min warning
57+ min past the hour / ~ 2 min before end, if needed:  Chat message panelists 2 min warning
60 min mark / end of panel:
	Share up END bumper slide  (you can give them up to another 1 - 2 min to wrap at your discretion)
	Wait for panelists to leave  (they can re-join as audience later)
	Demote any panelists that don't leave on their own  (but not yourself!)
	Cleanup: dismiss any outstanding Q&A questions
	IF your shift is done: leave the webinar ; you can re-join later to watch a session
		(another co-host will come in independently later)
	Report your session completion/attendance into tech-ops backchannel


## PANELIST instructions

15 minutes before your panel, if you can do it:
	Join the session using the link from the normal schedule
	Open the chat window (not Q&A) and message "host and panelists" that you are there
	Raise your Zoom hand to make you easy to find
	Wait to be "promoted" to panelist status
	Rename yourself appropriately
	Follow the tech host's instructions to get set up

At "go time" for your panel:
	Watch for a screen-shared slide / image to appear, introducing your panel
	   (it may stay up for a minute or so, waiting for more attendees)
	When the image disappears, you are live, start!